Student Teaching Support Services

Welcome to the Office of Licensure and Field Services Web Page for Cooperating Teachers, Counseling Site Supervisors, and University Supervisors. Here you’ll find guidelines and resources for helping student teachers and counselors meet the benchmarks they’ll need in order to apply for an initial teaching or counseling license.

Assessment Tools

As of the 2014-15 academic year, OSU College of Education is using the online tool, TaskStream, for tracking assessments.  All assessments will be entered by university supervisors and cooperating teachers to TaskStream.  However, if you would like to have access to paper copies of the assessments, you may print from any of the links below.  If you use a paper form during the assessment, you will then upload the scores to TaskStream.  If you have not received your TaskStream login, please contact Kristin Kinman (

Formal Observation Form Three-Way Evaluation TSPC Summary Report



Student Handbooks
Double Degree Science and Math Education ESOL
Music Education Agricultural Education Physical Education
OSU-Cascades MAT Elementary   OSU-Cascades MAT Secondary

There are some common threads across our initial teacher licensure programs. All of our students are required to be formally observed at least six times during their 15 weeks of student teaching. Some of our programs require more than this, and the program handbooks spell this out. School counseling students who do not have a teaching license must be observed three times in a classroom setting.

Please help us to maintain our accreditation database by filling out the Cooperating Teacher Information SheetCounseling Site Supervisor Information Sheet, or the University Supervisor information Sheet as they pertain to you.


Mileage Reimbursement Policy 2014-2015

University supervisors wishing to receive reimbursement for travel miles need to submit a mileage reimbursement log to Nell O'Malley within sixty days of completing observations for a term*.

Supervisors will be reimbursed within a 25-mile radius (Corvallis, Albany, Lebanon, and Philomath) for up to $50 per student per term. For example, if a supervisor visits five local students the maximum reimbursement is $250 per term. Please note that there is now a “not to exceed” (NTE) amount of $50 per student per term.  Site visits beyond a 25-mile radius (one-way) will also be reimbursed on a case-by-case basis, and must be pre-approved.  Mileage beyond the 25-mile radius will still be calculated using the university mileage chart.

*Per university policy, requests for reimbursement are to be submitted within 60 days after the term has been completed, but no later than the close of the fiscal year in which the travel occurred.

Background Check and Fingerprtinting:

  1. Criminal History Verification (CHV): For those doing a practicum that is NOT student-teaching (such as TCE 309) students fill out and turn in their Criminal History Verification (CHV) questionnaire before they are given an override to register for the Practicum. This clearance costs five dollars, lasts only one year, and no one can register until we receive their form. These forms are then sent to the Oregon Department of Education, with enough time for us to receive clearances before the class begins on the first day of the term. The clearances returned to us from the Department of Education are on a spreadsheet that shows if the student is cleared or not. Unfortunately this format does not allow us to give students’ their individual clearance. But it does allow us time to make sure that any student who has not cleared does not proceed with the practicum.

    If you would like to send an inquiry about the status of a particular individual, we will look up the date the CHV was turned in and the date we received clearance from the Department of Education. Send the request to

  2. Fingerprinted Background Check: Once a student has been accepted into one of our teacher licensure programs and has applied for a student teaching placement, they must submit a completed Fingerprinting Packet, along with a PA-1 form and $57, to the Teachers Practices Standards and Practices Commission (TSPC) in Salem. Once TSPC and the FBI have validated the fingerprints, the student submits a copy of their clearance to us and we keep it on file. No student is allowed to proceed with student teaching without a clearance form in their file. This fingerprint clearance is valid for three years. If a student knows early on in their tenure at OSU that they will be student teaching within three years, we encourage them to complete a fingerprint check rather than a CHV. 

NOTE: Full disclosure on the character questions is imperative to fingerprint/background check clearance, success in a teacher preparation program, and ultimate eligibility for a teaching license. Providing false information on a background check document may result in consequences regarding academic dishonesty, as well as possible denial of student teaching clearance and a teaching license. If you answer "yes" on any of the character questions on the PA-1 fingerprint packet, please refer to the TSPC Instructions for Answering Character Questions page for instructions on submitting the required supporting documentation.

Please contact TC Duty at or 541-737-4661 if you have questions about the fingerprinting or background check processes.

More Information

For more information about placements and protocols for being a cooperating teacher, counseling site supervisor or university supervisor, please contact:

Jen Humphreys, Licensure and Placement Specialist
104 Furman Hall

For more information about our programs on the Cascades Campus, please contact:

Donna Harris
2600 NW College Way, CSB 213

For information about accreditation, field supervision and Licensure protocols, please contact:

Nell O’Malley, Director, Education Licensure
104G Furman Hall