Welcome to the Office of Licensure and Field Services Web Page for Cooperating Teachers, Counseling Site Supervisors, and University Supervisors. Here you’ll find guidelines and resources for helping student teachers and counselors meet the benchmarks they’ll need in order to apply for an initial teaching or counseling license.
The OSU College of Education is using the online tool, TaskStream, for tracking assessments. All assessments will be entered by university supervisors and cooperating teachers to TaskStream. However, if you would like to have access to paper copies of the assessments, you may print from any of the links below. If you use a paper form during the assessment, you will then upload the scores to TaskStream. If you have not received your TaskStream login, please contact Kristin Kinman (firstname.lastname@example.org).
|Documents (Double Degree)|
|Formal Observation Form||Team Evaluation|
|Formal Observation Form||Team Evaluation|
The teacher licensure program handbooks are excellent resources that provide additional information regarding each of the licensure programs.
|Physical Education||Agricultural Education|
There are some common threads across our initial teacher licensure programs. All of our students are required to be formally observed at least six times during their 15 weeks of student teaching. University supervisor expectations vary across programs; please review the appropriate Teacher Licensure Program Handbook for additional details. School counseling students who do not have a teaching license must be observed three times in a classroom setting.
Please help us to maintain our accreditation database by filling out the Cooperating Teacher Information Sheet, Counseling Site Supervisor Information Sheet, or the University Supervisor information Sheet as they pertain to you.
When traveling on official university business, university supervisors may request reimbursement of travel expenses by submitting a mileage reimbursement log. Requests for reimbursement must be submitted for payment within 60 days of incurring the cost, or at the conclusion of the travel, during which the expenditure was made in the appropriate fiscal year of the expense. Submitting reimbursement requests within 60 days ensures OSU's compliance with IRS rules that enables travel reimbursements to not be taxable.
Supervisors will be reimbursed within a 25-mile radius (Corvallis, Albany, Lebanon, and Philomath) for up to $50 per student per term. For example, if a supervisor visits five local students the maximum reimbursement is $250 per term. Please note that there is now a “not to exceed” (NTE) amount of $50 per student per term. Site visits beyond a 25-mile radius (one-way) will also be reimbursed on a case-by-case basis, and must be pre-approved. Mileage beyond the 25-mile radius will still be calculated using the university mileage chart.
University supervisors wishing to receive reimbursement for travel miles need to submit a mileage reimbursement log to Summer Lowery within 60 days of incurring costs. When submitting, please allow enough time for processing, as the College of Education forwards the request to the Arts & Sciences Business Center (ASBC) within the 60-day period.
Criminal History Verification (CHV): For those doing a practicum that is NOT student teaching (such as ED 309) students fill out and turn in their Criminal History Verification (CHV) questionnaire before they are given an override to register for the Practicum. This clearance costs five dollars, lasts only one year, and no one can register until we receive their form. These forms are then sent to the Oregon Department of Education, with enough time for us to receive clearances before the class begins on the first day of the term. The clearances returned to us from the Department of Education are on a spreadsheet that shows if the student is cleared or not. Unfortunately, this format does not allow us to give students’ their individual clearance. However, it does allow us time to make sure that any student who has not cleared does not proceed with the practicum.
If you would like to send an inquiry about the status of a particular individual, we will look up the date the CHV was turned in and the date we received clearance from the Department of Education. Send the request to Summer Lowery.
Fingerprinted Background Check: Once a student has been accepted into one of our teacher licensure programs and has applied for a student teaching placement, they must submit an application and payment for fingerprinting clearance via Teacher Standards and Practice Commission's (TSPC) eLicensing website. Once TSPC (OSP) and the FBI have validated the fingerprints, the student submits a copy of their clearance to us and we keep it on file. No student is allowed to proceed with student teaching without a clearance form in their file. This fingerprint clearance is valid for three years. If a student knows early on in their tenure at OSU that they will be student teaching within three years, we encourage them to complete a fingerprint check rather than a CHV.
NOTE: Full disclosure on the character questions is imperative to fingerprint/background check clearance, success in a teacher preparation program, and ultimate eligibility for a teaching license. Providing false information on a background check document may result in consequences regarding academic dishonesty, as well as possible denial of student teaching clearance and a teaching license. If you answer "yes" on any of the character questions on the C-1 fingerprint packet, please refer to the TSPC Instructions for Answering Character Questions page for instructions on submitting the required supporting documentation.
Please contact Summer Lowery by email or at or 541-737-4841 if you have questions about the fingerprinting or background check processes.
For more information about placements and protocols for being a cooperating teacher, counseling site supervisor or university supervisor, please contact:
For more information about our programs on the Cascades Campus, please contact:
2600 NW College Way, CSB 214
For information about accreditation, field supervision and Licensure protocols, please contact:
Nell O’Malley, Director, Education Licensure
104G Furman Hall